Grant Hub

The challenge

Horizon Europe projects generate sensitive documents across multiple partners: proposals, contracts, deliverables, evidence, and communications. Generic cloud drives complicate EU sovereignty, expose data to extra-EU laws, and lack project-oriented controls. You need a secure, EU-hosted workspace with granular permissions and clean provenance for audits.

Who it is for

Project coordinators

Keep deliverables, templates, and evidence under control across WPs and partners.

Fragmented file ownership and inconsistent structure
Risk of sharing the wrong version externally
Hard to evidence compliance at review time

Research administrators

Standardise filing, set granular permissions, and pass audits with fewer headaches.

Multiple storage silos per partner
Limited visibility over access rights
Manual, time-consuming audit exports

Legal & IP teams

Protect drafts and agreements; control dissemination; track who changed what and when.

Confidential docs overshared by mistake
Weak traceability of negotiations
No clear provenance for sensitive text

IT & DPO

EU-only hosting and encryption by default, with transparent data flows and options for E2EE.

Exposure to extra-EU laws (e.g., CLOUD Act)
Opaque provider controls over data locality
Shadow IT with unmanaged public links

Key capabilities

Fine-grained access control

Set view, edit, and download rights at file or folder level. Keep sensitive content strictly on a need-to-know basis.

EU-only hosting & encryption

Your files stay in the EU. Encryption in transit and at rest by default, with optional end-to-end modes for extra-sensitive material.

Consortium-ready sharing

Invite partners with role-based access, track who can see or act on each document, and keep compliance front and centre.

Secure transfer module

Send large files via expiring, access-controlled links—no accidental public sharing.

Versioning & provenance

Keep a clean history of changes and contributors. Trace content origin (user, AI assistance, or external import).

Deep Grant 360 integration

Attach files from Grant Hub in any Grant 360 app—no duplicate uploads, no context lost.

Offline-friendly

Work on cached files with a PWA and sync changes securely when you’re back online.

Audit-ready exports

Generate structured ZIP exports (Markdown/PDF/CSV/JSON) with optional logs for audits and reviews.

How it works

01

Create your project space

Set up folders aligned with WPs, tasks, and deliverables.
02

Invite partners & set roles

Assign who can view, edit, or download at the right granularity.
03

Collaborate & transfer securely

Share inside the consortium; use expiring links for external hand-offs.
04

Track, export, archive

Keep versions tidy, export for reviews, and archive safely at project close.

Get a freebie

The Ultimate Document Management Guide for EU Projects: security, traceability and best practices to manage high-volume project documents, ensure GDPR-compliant sharing, and avoid audit risks.

Comparison: Grant Hub vs Google Drive/Dropbox/Box, self-hosting, SharePoint

Criteria	Grant Hub	Google Drive / Dropbox / Box	Self-hosting (on local machine)	SharePoint
EU-only data residency	✓	EU regions available but provider-managed (US vendors)	Depends on your infra; requires IT ops	EU regions possible; provider-managed
Exposure to US CLOUD Act	No (EU stack & jurisdiction)	Potential exposure (US entities / parent companies)	No (self-managed, depends on setup)	Potential exposure (US parent, even with EU hosting)
Encryption in transit & at rest	✓	✓	Depends on configuration	✓
Optional end-to-end encryption	Available for sensitive content	Generally not available	Possible but complex to maintain	Generally not available
Fine-grained permissions (file/folder)	Yes (view / edit / download toggles)	Yes (varies by product/plan)	Depends on chosen software	Yes (policy-driven)
Public publishing	No in Hub (public release via Grant Vault only)	Yes (public / anyone-with-link)	Depends on setup	Possible (external sharing)
Secure transfer links with expiry	Built-in, expiring	Available, plan-dependent	Depends on tool	Available, policy-dependent
Versioning & provenance	Versions + content provenance across suite	Basic versioning/activity	Depends on tool	Versioning/audit available
Deep integration with Grant 360	Native (Genius, Manager, Legal, Mind…)	None	None	None
Offline-friendly usage	PWA + sync	Desktop sync clients	Depends on setup	Desktop/OneDrive sync
Admin overhead	Low (managed, EU-hosted)	Low (managed)	High (you run everything)	Low/medium (tenant policies)

Sovereignty note. Most mainstream alternatives are operated by US companies. Even when hosted in the EU, they may remain subject to US laws such as the CLOUD Act, which can compel access to data. Grant Hub is designed to keep your project files strictly under EU jurisdiction with EU-only hosting and encryption by default.

The EU-sovereign drive for Horizon Europe projects